The Webster Arts Fair — June 7th, 8th, & 9th — wouldn't be possible without our incredible volunteers.
Volunteering is a fun and rewarding way to be a part of an arts movement! We welcome volunteers for all of our events and committees throughout the year.
There is always something to do! Whether you have 30 minutes for a short project or want to serve on a committee, we need your help!
Volunteer Benefits and Responsibilities
A Day with Friends and Art Lovers: Whether you sign up to work with a friend or come and make new ones, volunteering at the Webster Arts Fair is a great opportunity to have fun and support the arts in your community!
T-shirts and Water Bottle: You will receive one free t-shirt to wear during the fair and a Webster Arts reusable water bottle. You can pick up your t-shirt at the volunteer reception or at the volunteer booth during the fair. Water bottles will be available when you sign in to start your shift.
Snacks and Beverages: Light snacks and water refills are available in the volunteer booth. Volunteers ages 21 and over may receive complimentary beer or wine at the end of their shift.
Attendance: We depend on your commitment to participate. Your presence and prompt arrival for your scheduled shifts are absolutely necessary for the success of the fair.
Volunteer Reception: A volunteer reception will be hosted at the Webster Arts Gallery on Wednesday, June 5, 2019. You will have an opportunity to pick up your t-shirt, check your shift times/dates, and meet fellow volunteers. Beverages and light snacks will be served. The reception will feature drawings for certificates that can be spent in artist booths.
Volunteer Shifts and Positions
Volunteer shifts are generally 3 or 4 hours long. We have a variety of jobs available with something to suit just about everyone. We have positions that involve a lot of walking and others that involve mainly sitting. All positions (with the exception of some of the Artist Meals shifts) are outside on the fair grounds.
Artist Booth Setup: Help artists unload their vehicles and set up their booths during the day on Friday. Must be willing and able to lift and carry.
Artists Meals: Set up and help serve or deliver meals for the artists during the fair.
Beverage Sales: Sell and serve beer, wine, and soda from one of the three beverage stations. YOU MUST BE 21!
Fair Cleanup: Help break down the fair and clean up the site after the fair is over.
Fair Reset: Help tidy up and prepare the fairgrounds early Saturday or Sunday morning before the fair begins.
Fair Setup: Help set up the fair site Thursday evening or Friday during the day.
Field Ambassador: Walk around in a designated section of the fair grounds to greet patrons, answer questions and provide information about fair layout, schedule, amenities, and activities. Answer questions about the raffle and collect raffle submissions from attendees. Relieve artists who need to take a break or step away for personal reasons.
Information Booth Assistant: Answer questions and provide information about fair layout, schedule, amenities, and activities from the main information booth at the fair. Collect raffle submissions from attendees.
Volunteer Booth Assistant: Sign-in volunteers. Direct volunteers to assigned areas and duties. Other miscellaneous duties as needed.
Jury Walker: Accompany the Jurors as they visit each artist booth. Keep track of time and keep Jurors moving from one booth to the next in a timely manner (1 minute per booth), and make sure they visit all the booths. Includes Lunch.
Parking Assistant: Manage the parking in the artist and patron parking lot during fair. This job requires you to be assertive and may require you to help with backing trailers and large vehicles. You will need to bring a chair and sun protection (and possibly a book!)
Studios Assistant: Assist children with hands-on art projects in the Studios area.
Water and Snack Delivery: Drive a golf cart around the fairgrounds to distribute water/snacks/meals to artists. 2-person job. Sign up with a partner or be paired with another volunteer. Cart drivers must be 18+ and have a driver’s license, but assistants can be teens!
It takes 250 volunteers to staff the Webster Arts Fair for three days, but it takes 15- 20 top volunteers all year to plan and execute it. THANK YOU EVERYONE!
2019 Webster Arts Fair Steering Committee